Privacy Policy - Active Retirement

1. Introduction & Data Controller

This Privacy Policy describes how Monte Ardila — Atividade Agrícola e Agropecuária, Lda (the "Company," "we," or "us") collects, uses, and protects personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Portuguese data protection law.

Data Controller:
Monte Ardila — Atividade Agrícola e Agropecuária, Lda
Herdade «Entre as Águas»
Moura, Alentejo, Portugal
Email: info@activeretirement.eu
Phone: (+351) 285 107 010

2. Data We Collect

We collect personal data through the following forms and interactions:

Form F1 — Contact Form (General Inquiry)

Name
Email address

Form F2 — Newsletter Subscription

Name
Email address
Country

Form F3 — Pre-Candidature (Senior Coliving)

Full name
Email address
Nationality
Age range
Current professional/personal status
Motivation for joining

Form F4 — Immersion Stay Booking

Full name
Email address
Country of residence
Preferred dates of visit
Number of guests

Form F5 — Free Brochure Request

Name
Email address
Country

We do not collect sensitive data (racial origin, religious beliefs, health data, etc.) unless explicitly provided as part of a voluntary communication.

3. Legal Basis for Processing

We process your personal data under the following legal bases:

Article 6(1)(a) — Consent

When you submit a form, you consent to the processing of your data for the purposes stated in that form. You may withdraw consent at any time by contacting us.

Article 6(1)(b) — Pre-Contractual Measures

We process data from Form F3 (Pre-Candidature) and Form F4 (Immersion Stay Booking) to evaluate your application and prepare potential contract terms.

4. Purpose of Data Processing

We process your data for the following purposes:

To respond to your inquiries and provide requested information
To send newsletters and project updates (if you have opted in)
To evaluate candidatures for pre-residency programs
To arrange and manage immersion stay bookings
To fulfil contractual obligations and pre-contractual arrangements
To comply with legal obligations (tax, accounting, regulatory requirements)
To improve our services and website based on your feedback

5. Data Retention

We retain your personal data for the following periods:

Newsletter subscribers: Until you unsubscribe
Contact inquiries: 1 year from submission date
Pre-candidature applicants: 3 years from submission (for legal and administrative purposes)
Immersion stay guests: 3 years from booking date (for service improvement and compliance)
Contractual records (if applicable): 6 years from contract termination (Portuguese tax law requirement)

You may request deletion of your data at any time, subject to legal retention obligations.

6. Data Sharing

We do not sell, trade, or rent your personal data to third parties. We may share your data with:

Service providers: Form hosting and email delivery platforms (e.g., form handlers, email service providers) who are contractually bound to protect your data
Legal compliance: Tax and accounting authorities, regulatory bodies, or law enforcement when legally required
Business partners: Third-party service providers who support our operations (e.g., website hosting, analytics) under strict data processing agreements

All data processors are bound by Data Processing Agreements (DPAs) and are required to implement appropriate security measures.

7. Your Rights Under GDPR

You have the following rights regarding your personal data:

Right of Access (Article 15)

You may request confirmation of what personal data we hold about you and obtain a copy of it.

Right of Rectification (Article 16)

You may request correction of inaccurate or incomplete personal data.

Right to Erasure (Article 17 — "Right to be Forgotten")

You may request deletion of your personal data, unless we have a legal obligation to retain it.

Right to Data Portability (Article 20)

You may request your personal data in a structured, machine-readable format and transmit it to another controller.

Right to Object (Article 21)

You may object to processing of your data for marketing or profiling purposes.

Right to Lodge a Complaint (Article 77)

If you believe your rights have been violated, you may lodge a complaint with the Portuguese Data Protection Authority (CNPD) at www.cnpd.pt.

To exercise any of these rights, contact us at:
Email: info@activeretirement.eu
Phone: (+351) 285 107 010

8. Cookies and Tracking Technologies

Our website uses cookies to improve your browsing experience. For detailed information about the cookies we use, their purpose, and how to manage them, please see our Cookie Policy.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of significant changes by posting the updated policy on our website with a revised "Last Updated" date.

Last Updated: February 2026

10. Contact & Data Protection Officer

For questions about this Privacy Policy or to exercise your GDPR rights, please contact us:

Email: info@activeretirement.eu
Phone: (+351) 285 107 010
Mailing Address: Herdade «Entre as Águas», Moura, Alentejo, Portugal

We will respond to your request within 30 days, as required by GDPR.